Statistical processing
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Welfare and Health, Social StatisticsJane Christensen
39 17 39 20
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Data for this statistics are collected continuously from the administrative systems of the 98 municipalities in Denmark, or through input into Statistics Denmark's web reporting solution, IDEP, which is accessible via Virk.dk or Statistics Denmark's information page. Existing information contained in the registries of Statistics Denmark is updated with what is reported throughout the reference year.
Subsequently, the municipalities' reports are linked with interventions already in the registries. For each child and young person, existing cases are updated with what has been reported during the year. Data is gathered in a longitudinal register that includes all individuals who, during their first 17 years of life, have received one or more disability measures according to the Social Services Act.
Data are validated and potentially corrected by the municipalities, and subsequently approved by the municipalities as an accurate reflection of their activity for the respective year. Following this process, the reported information is aggregated and supplemented with data from Statistics Denmark's population register.
Source data
Data regarding disability services are received from the Danish municipalities by Statistics Denmark, who acts as data processor for the Danish Ministry of Social Affairs, Housing, and Senior Citizens. The municipalities report data either by computerized administrative systems, which directly transmit data to Statistics Denmark, or by using a web-based platform, provided by Statistics Denmark. The web-based platform can be accessed trough the webpage of the statistics: webindberetningsløsning.
Frequency of data collection
Data are collected continuously from the 98 municipalities in Denmark. In some few cases, the data are collected on a monthly or yearly basis.
Data collection
Data are transmitted primarily through the computerized administrative systems of the municipalities, which transmit data directly to Statistics Denmark. As an alternative, the municipalities can use a web-based platform, provided by Statistics Denmark: webindberetningsløsning.
All reported data is collected daily in a web-based database provided by Statistics Denmark, which is also accessible to the municipalities.
Data validation
The statistical data are validated in cooperation with the municipalities on a yearly basis. Each municipality receives a list containing relevant number of children and youth, classified by the type of received measure, as well as the total amount of disability measures classified by type, found in the registry of Statistics Denmark.
The compilation is sent to each municipality for validation and approval. If there is rejection regarding the accuracy of the lists, Statistics Denmark engages in dialogue with the municipality to address and resolve any discrepancies until both the municipality and Statistics Denmark can approve the data.
As a general rule, non-approved data is included in the publication with a note specifying which municipalities have not approved the data. If discrepancies are substantial, it may be decided to exclude data from the respective municipality in the publication. If a municipality cannot approve the validity of the reported data upon the publication of the statistics, a cooperation effort, involving the relevant municipality and Statistics Denmark, is implemented to ensure that the errors and inconsistencies in data are corrected until the next scheduled publication.
The validation process focuses particularly on ensuring that municipalities have reported all disability measures for children and youth that have been granted by the municipalities.
Data compilation
The validated data from municipal IT- systems or/and the web-based platform of Statistics Denmark, is integrated. Across these different reporting solutions, the submissions must comply with the requirements of the Executive Order on Data Transmission in the Social Area. The principles, defined in the Executive Order, allow for an effective integration of the collected new data into the base dataset. Base data from the registry are linked into longitudinal records, enriched with information from Statistics Denmark's population register. Errors in personal identification numbers are flagged on an error list, and duplicate entries are checked before the data is prepared for publication.
Municipalities have varying practices with regards to the registration of the measures. For instance, some municipalities may record a single long-term measure while others may record many short, consecutive measures. To standardize municipal reporting, Statistics Denmark conducts overlap processing, which forms the basis for the longitudinal register.
Overlap processing involves:
- Identical measures granted to a child or young person by the same municipality are linked or processed together if there is a timespan of 14 days or less between the measures granted.
In such cases, the initial start date and the last end date of the reported measures are used.
Adjustment
No corrections are made besides those corrections described in the chapters on data validation and data processing.